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How to track Time

Find out the different methods to track time, or input hours against a task

Max Robinson avatar
Written by Max Robinson
Updated over a week ago

Tracking time is useful in many sorts of ways. This may be to have an understanding of how time is being used by staff members throughout a week; finding out the exact time that they spent it on; or using it as a source of analytics to improve on forecasting.

There are a few different methods that you can track time within ProWorkflow, and you may use one of a combination of options depending on your preference and business needs. 

(1) Stopwatch method:
This method is useful to get an accurate and live measure on how long your team members are spending on each task. The stopwatch acts as a timer that tracks down to the minute of how much time is spent doing a task. Nevertheless, this can only track time for one task at a time (find out more on why multi-tasking could lead to dropped productivity here).

To track time using the stopwatch method, follow the below steps: 

  1. On any page, click on stop watch icon in the upper navigation.

  2. Select your client, project, and then project task that you wish to track time for.

  3. Click on the green play button.

  4. Once you have finished tracking live time, click on the stop button.

  5. Add notes and make adjustments to the time record if required.

  6. Click "Add" to save your time record.

Alternatively, you can also start and stop the timer by hovering over a task and clicking on the timer icon that appears. 

(2) Drag and Drop Method
This method is particularly useful if you wish to add multiple times at the end of the week without having to think about the numbers, and by simply clicking on the task, then dragging the amount of time you want to record into your calendar.

To track time using the drag and drop method, follow the below steps:

  1. Navigate to the Time tab > Timesheet page > Drag & Drop page.

  2. On the left hand side, click on the task you wish to add a time record to.

  3. On the right hand side, drag the allotted time you have spent for that particular time.

  4. A pop up will appear to confirm the time record and to add any notes regarding this time record.

  5. Click "Add" to save this time record. 

(3) Direct Entry method:
Direct entry, or how time is traditionally entered- this method is perfect for users who are accustomed to tracking time through a worksheet, and ideal for those who track time all at once at the end of the week. Filling out time through this method is quick and easy- using your desired input method in either decimals, or actual time.

To track time using the direct entry method, follow the below steps:

  1. Navigate to the Time tab > Timesheet page > Direct Entry page.

  2. Select the task you wish to add a time record to

  3. Click onto the time area, and add the time you wish to track, and any notes associated with that time record.

  4. Once you have finished adding time for that task, click "Add" to save the time record(s). 

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