Progressive Billing in ProWorkflow is something enabled by our tools in the Financial Suite. If youre looking to Bill based on a month's worth of time records or similar, this guide should be helpful. If you intend to bill fixed values as you work through your projects' deliverables, our Milestone Billing Guide may be of more use.
The main question we want to ask before we start Progressive Billing, is are we billing based on Time(Time Records Tracked), or are we billing based on our quoted prices (Hours Allocated).
Progressive Billing Based on Time Tracked (Variable Values)
When billing based on Time Tracked, we'll start with a project with its items already outlined, allocated and assigned.
From there, we go to the Financial Tab, and for our Bill Total, we'll choose 'Time & Materials'. This will initally make your Bill Total section appear as zeroes across all phases, but once we add some time records, the values will begin to populate, as in the below example:
From here, we can work on the project as normal. Under the assumption that we're billing on a monthly basis, we would then progress through the project and add our time records. Once your first month is up, click the add invoice button.
From here, choose Time Spent. You may want to check the 'Quantity and Fixed items' checkbox also, depending on if any materials or expenses were included across this billable period. We can also select a 'From and To' date. While these date fields can be used, remember that ProWorkflow keeps track of which time records have and haven't been included in an invoice. By leaving these fields clear, you'll be billing for any new time records incurred since your last invoice, including any records that were added retroactively to a time period you've already billed for.
Once completed, repeat this billing process in a months time(or whatever your preferred billing cadence is), and continue doing so until project completion.
Progressive Billing Based on Time Allocated (Expected/Set Values)
If we want to bill based on our set values, we'll need to pivot at the point of our Financial Settings. As opposed to Time and Materials, here we'll want to use the Set Rates (Fixed or Allocated) option. You'll see this will immediately populate the phases bill total figure, as we have both a rate and hours allocated to each item, which is enough to make the calculation.
From there, work on your project as normal, completing items as they are finished. You can bill once you've completed a phase or at the end of the month. The main thing to note is that once an item has been billed, it cannot be billed for again.
