Tracking Time
| Standard | Professional | Advanced | |
| Article applies to: |  |
 |
|
It is possible to track time anywhere in the system with a time value shown in the format (0:00), or the 
icon.
icon.Automatic Time Tracking
Automatic time tracking works on a clock in/clock out system. A user tells ProWorkflow when they have started working and when they have finished and ProWorkflow calculates the time worked automatically.
How to Start Timing:
- Either click the small time icon
- Or click the time figure (0:00), then in the pop-up window click the stop-watch in the top right.
- The small time icon will change to
- The large stop-watch icon will change to what is shown below.
While ProWorkflow is tracking time, the status bar (at the top of the page) will display 'Timing on: {Task name}' and next to this will be 'Stop / Pause'.
- Clicking Pause stops the current time record but leaves the task in the header so a user can start tracking a new record for the same task by simply clicking Start.
- Clicking Stop stops the current time record, and removes the task from the header.
- Clicking {Task Name} brings up the time records for that task, where a user can edit or delete previous time records
NOTE: If a user is already tracking a task and starts tracking a new task then ProWorkflow will automatically stop tracking the original task.
Manual Time tracking
Manual time tracking lets a user create time records for any time/date and duration whether in the past or in the future. There are two ways to add manual time:
Time Spent
- Click on the time value (0:00) for the task.
- In the pop-up window click 'Time Spent' beside 'Use:'
- Enter a date using the date field or calendar icon.
- Enter a time using the two drop-down boxes (this is 24hr time)
- Enter the time spent in hours and minutes in the two boxes.
- Enter a note if required.
- Click 'SAVE' to add another record after this one or 'FINISH' to finish.
Date Finished
- Click on the time value (0:00) for the task.
- In the pop-up window click 'Date Finished' beside 'Use:'
- Enter a started date using the date field or calendar icon.
- Enter a started time using the two drop-down boxes (this is 24hr time)
- Enter a finished date using the date field or calendar icon.
- Enter a finished time using the two drop-down boxes (this is 24hr time)
- Enter a note if required.
- Click 'SAVE' to add another record after this one or 'FINISH' to finish.
Time Spent To Date
To view the time spent to date on a task click on the time value (0:00) for the task. The time spent is detailed at the bottom of the pop-up window and lists all records as well as the total tracked time. It is also possible to view and change details for individual time records.
- Hovering the mouse over the
icon shows who recorded the time. - Hovering over the icon shows the start & finish times.
- Edit time records by clicking the
icon and following the usual steps for manual time tracking. - Delete time records by clicking the
icon and clicking 'Ok' on the confirmation prompt.
